Terms of service

1. Who is who

The provider is Briefbee, a sole proprietorship registered in the Netherlands (KvK number: 42188412, Zinkstraat 24, Box C9926, 4823 AD Breda (postal address), hallo@briefbee.nl). You, the business or freelancer that creates an account, are the user.

These terms apply to all use of Briefbee. By creating an account you agree to them.

2. What Briefbee does

Briefbee drafts a quote from a job description with AI, learns from your own old quotes, can email an approved quote to your customer in your name when you press "Approve and send" (the customer reads and accepts it on a page of ours), and can send an approved quote to your accounting software (Moneybird, Informer or e-Boekhouden) if you connect it. With e-Boekhouden connected it makes a final invoice there for a quote your customer accepted, only after you confirm it. Apart from that Briefbee never emails your customers.

3. Early phase: the service as it is

Briefbee is in an early phase. We provide the service as is, with no guarantee that it is always available or free of errors. Features may change. We do our best to fix problems quickly and to announce important changes beforehand.

4. You check every quote

AI can make mistakes: wrong quantities, rates, wording or assumptions. Check every quote before you approve and send it. The review step in the app exists for this.

You remain responsible for the quotes you send, for the prices and agreements in them and for your agreements with your customers.

5. Your data and your customers' data

The data and quotes you enter remain yours. You may only give us customer data if you have the right to do so. The data processing agreement covers your customers' personal data; the privacy policy covers your own data.

6. Reasonable use

• Keep your login details to yourself and use your account only for your own business.
• Do not use Briefbee for anything unlawful and do not try to harm the service or other users.
• In case of abuse we may block an account temporarily. We tell you and explain why.

7. Price and payment

Pricing: the price shown in Briefbee before you take out a subscription. Until this is fixed, we agree any change with you beforehand. You never pay for anything you have not seen in advance.

8. Liability

We are not liable for damage caused by a mistake in a quote you sent without checking it, or by the service being temporarily unavailable. Our liability for other damage is limited to the amount you paid us in the 12 months before the event. This does not apply in case of intent or deliberate recklessness, or where the law does not allow a limitation.

9. Ending and deleting your account

You can stop at any time and delete your account, soon yourself under Settings (Instellingen). You can export your data first. After deletion we erase your quote data within 30 days.

We may end the agreement with 30 days' notice.

10. Changes to these terms

We may change these terms. For a material change we tell you at least 30 days beforehand. If you disagree, you can close your account.

11. Governing law

Dutch law applies to these terms. Disputes go to the court of Zeeland-West-Brabant. If we cannot work it out together, start with a conversation: email hallo@briefbee.nl.